Set Up Your Live Event

For clients who have already set up one or more live events

This process is designed for customers who have already run at least one live Eduvision broadcast.

Setting up the first broadcast requires setup of selected tools that enable the broadcast.

After that, it’s easy.  Follow the step by step instructions on this page and you’ll be up and running in no time.


man creating live Eduvision event

 Create and Schedule Your Event

In the Top Menu Bar:

Admin–Live Management

You will be presented with a Create Event box

Create Eduvision live broadcast event

Create Schedule

Enter the event’s title and description.

Select the Channel You Want to Broadcast to

A channel selection will appear.  If you have the “Premium Live” option, those channels will appear in red. Select a Channel.

Enter Date and Time and other Options

  • Select a Time Zone for the event.
  • Select Start and Stop times for the Event.
    • Note: Make your start time at least 15 minutes earlier than the event starts, That allows the viewers to log in ahead of time.   Make sure to add an extra 50% of time to the event to allow for overage. E.g. if an event is 1 hour, Add another 30 minutes to the total event
  • Optional: Adding a thumbnail image to the live event is optional and typically is skipped
  • Optional: A password can be defined, This will allow only viewers with the password to access the live stream
  • Optional: Make default when Live: Default is unchecked.  Checking this box will override the main video on the portal when the event is live. That allows users to navigate to the video portal and not need to search for the live event
  • List in Schedule: Leave Checked:  This allows users to find the Live Event

Click Save

Optional Associated Document Upload

Upon successful creation, the screen to the right will appear.

Optional: Upload Live Associated Documents  This section is typically left blank. This section allows the producer to upload a document that can be downloaded by the viewers of the video.

Example documents may include agendas of school board meetings or important notices or resources for viewers

Edit and Manage Your Event

Click on Edit/Manage 

To get the broadcasting details related to your scheduled live event.  This will show all the active Live Events in the schedule

Click on Manage Broadcast for the event you are scheduling

You will be presented with the broadcast page


Click on Copy the FMS URL and paste it in a notepad or someplace you can find it again for the next step.  Don’t worry about the details of this–it’s just a quick copy/paste and it tells your broadcast encoder software the URL for your live stream.

Click on Copy the Stream Name and paste it into a notepad or someplace you can find it for the next step.  Again, not to worry about the details here–this just provides your broadcast encoder software with the stream name for your live event.

This information is used with either Flash Media Live Encoder (FMLE) or Wirecast.  Think of either of these products as the software that encodes your video for live viewing.

The Window at the top of this page shows what is currently being broadcast once your broadcast is running (and you are successfully streaming!).  You can always navigate back to this page to view the broadcast.

Start Your Media Encoder and Streaming Software

Flash Media Encodeer (FMLE) or Wirecast


Flash Media Live Encoder (FMLE)

Setting up the Audio and Video sections in Wirecast 6

Important:  Be sure that the audio and video sources are both plugged into the computer before starting the Wirecast application.

Start Wirecast

Adding and configuring your audio and video streams is easy.

As you see on the right, if you hover over the plus sign on any one of the rows, you will get icons that enable you to add video audio.  Video is top left;  audio is top right.

Connect, Start and Verify Your Live Stream

Important:  Before starting the FMLE software, be sure to plug your video and audio sources into the computer.

Start FMLE

Press Connect (outlined in red).

Wait until it changes to “Disconnect”

Then Press Start (green button at the bottom)

Add Video

To add video, hover over the video icon and select your video stream (your video stream names will differ from what you see in the picture–they will reflect the video stream(s) you have plugged into your computer.

Select the appropriate stream.  If you have multiple video inputs, simply hover over the plus sign to the right and repeat the process.

Verify Successful Connection

Once Start has been pressed, Select the Encoding Log to verify that your connection was successful.

Note: the Log contains lots of information.

The most important information to look for are:

Video Encoding Started and Audio Encoding Started (see area outlined in red)

Add Audio

Adding audio streams is the same, however we do suggest that you add audio on a lower row.  Just hover over the plus sign, hover over the audio icon and select the stream(s) you have plugged into your computer for your event

Configure Video Visual Effects

You have two options to bring up the visual effects editor (see images, right).

Either right click the video icon or click the gear box on the icon and select edit shot

OR click the video icon and click the Configure Visual Effects icon

Configure Visual Effects

Deselect Respect Aspect Ratio checkbox, and press Scale to Fit

Select the red X in the top right of the visual effects box to close the window

Take Your Broadcast Live

Press CTRL+L to activate the auto live feature. (this will allow the selections in the bottom row to automatically go live)

Select your video shot once more to activate the item. (the video will display in the upper right side. (the word ‘Live’ will show beneath the video)

Notice the video shot in the bottom right has a red light. That light corresponds to “Live” red light on the upper right side

Notice the Audio bars on the left and the right side, The left side indicates the preview audio. The right side indicates the live audio.

Start Broadcasting

When the broadcast is ready to start, Select the Stream button on the top left of the window.

Optional: If you wish to record the broadcast, Select the ‘Record’ button.

NOTE: In order to record, the Output Settings must first be set.  In the output settings, Add another destination named ‘Record to Disk….’ Set the appropriate variables and select ‘OK’

Manage Your Broadcast in Eduvision

Your Stream Will Show in Your Eduvision Broadcast Page

Now you can go back to your Eduvision Broadcast page and see that your live stream is showing in the window.

This does not mean that your event has started!  It does mean that everything is set and ready to go.

Your event will start based on the time you set for it to start.

Optionally, you can click Start Live Event to begin the live event before your scheduled time.



You have created another successful live broadcast event on Eduvision!